Service Area Plans Policies & Procedures (SAPPPs)

Table of Contents

HUMAN RESOURCE MANAGEMENT (HR)

HR-01

1301.31(a)(2)(b) Employee Separation-Termination, Exempt and Non-Exempt
Employees Revised

HR-02

1301.31(a)(7) Internal Complaint

HR-03

1301.31 Reporting Harassment

HR-04

1301.31(a)(5) Employee Performance Review ?

HR-05

1301.31(a)(5) Performance Improvement Plan

HR-06

1301.31(a) Managing an Employee's Work Related Injuries

HR-07

1304.52(j)(3) Family & Medical Leave Act (FMLA) Revised ?

HR-08

1301.31(a)(2),(b)(1)(i) Recruitment, Hiring & Advertising Guidelines for All Position Classifications

HR-09

1301.31(e) Reporting Suspicion of Child Abuse or Neglect

HR-10

1301.31 Pre-Employment Screenings

HR-11

1304.52(h)(3) Dress Code Revised ?

 

HR-12

1304.52(j)(1) Americans with Disabilities Accommodation

HR-13

1306.23 Staff Training Revised

HR-14

1306.20(b) Center Supervision ?

HR-15

1306.21 Substitute Assignment Procedures

HR-16

1304.52(g) Supervision of Children New

HR-17

1304.31(a)(3) Standards of Conduct New

HR-18

1301.31(a)(2)&(b)(1)(i) Contract Employee Classification New

HR-19

Tuition Reimbursement New

 

CHILD HEALTH AND DEVELOPMENTAL SERVICES (CH)

CH-01

1304.20(a)(1)(ii) Physical Examination and Well Baby Checks Revised ?

CH-02

1304.20(a)(1)(ii) Health Services Functions

CH-03

1304.20(a)(1)(i) Medical and Dental Home

CH-04

1304.20(a)(1)(i) Case Management

CH-05

1304.20(c) General Referral

CH-06

1304.20(a) Determining Health Status Revised

CH-07

1304.20 (a)(1)(ii)(A) Immunizations

CH-08

1304.20(b)(1) Developmental and Behavioral Screening Revised ?

CH-09

1304.20(b) Health Screenings

CH-10

1304.20(c) Medical and Nutrition Follow-up and Treatment Revised

CH-11

1304.20(c)(5) Use of Non-Head Start Funds

CH-12

1304.20 (d) Daily Health Check

CH-13

1304.20(e)(5) Refusal of Health and Developmental Services

CH-14

1304.20(f)(1-2) English Language Learners

CH-15

1304.20(f)(2)(ii) Individualized Family Services Plan (IFSP)

CH-16

1304.20(a)(1)(i) Integrated Services Team Meetings New

 

EDUCATION AND EARLY CHILDHOOD DEVELOPMENT SERVICES (EC)

EC-01

1304.21(a)Child Development and Education Approach for All Children-Center Base

EC-02

1304.21(b) Education Approach for Infants and Toddlers

EC-03

1304.21(a)(b)(1)(i) Home Based Services: Education Approach

EC-04

1304.21(a)(b)(1)(i) Home Base Socialization Lesson Plans

EC-05

Head Start Act Sections: 641A(a)(1)(B) Child Outcomes Process

EC-06

1304.21(a)(1)(i) Home Base Lesson Plans (Home Visits)

EC-07

1304.21(a)(2)(iii) Parent Conference

EC-08

1304.21(a)(3) Daily Routine

EC-09

1304.21(a)(3) Supporting Social Emotional Development

EC-10

1304.21(a)(3)(i)(E) Holiday and Transition Celebrations

EC-11

1304.21(c)(1) Lesson Plans Center Base

EC-12

1304.21(c)(1)(i) Individualizing Revised

EC-13

1304.21(c)(2) DRDP-R Assessment -Preschool Revised

EC-14

1304.21(a)(3) Child Guidance Behavior Management

EC-15

1304.21 Field Trips New

EC-16

Title 22 Unusual Incident Report New

EC-17

School Pictures New

 

Center Supervision: See HUMAN RESOURCE MANAGEMENT

 

CHILD HEALTH AND SAFETY (CS)

CS-01

1304.22(a)(1-4) Emergency Procedures for Man-made and Natural Disasters Revised

CS-02

1304.22(a)(1) Dental Emergency

CS-03

1304.22(b)(1) Conditions of Short-term and Long-term Exclusions & Re-admittance

CS-04

1304.22( c)(1)-(6) Medication Administration

CS-05

1304.22(d) (1)&(2 ) Injury Prevention

CS-06

1304.51(g) Accident and Illness Reporting

CS-07

1304.22(e)(1)(2)(3)&(4) Handwashing/Hygiene

CS-08

1304.22 (e)(1),(2)(i) & (iii), 1304.22(e)(5-6) Diapering and Toileting

CS-09

1304.22 (e)(4) Health Standards for Standard Precautions

CS-10

1304.22(f)(1)&(2) First Aid Kit Revised

CS-11

1304.22 (b)(1) Head Lice

CS-12

1304.22(b)(1) Individual Health Plan

 

Child Abuse Reporting: See HUMAN RESOURCE MANAGEMENT

 

Daily Health Check: See CHILD HEALTH AND DEVELOPMENT SERVICES

 

NUTRITION SERVICES (NS)

NS-01

1304.23(a)(1-4) Identification of Nutritional Needs Revised

NS-02

1304.23(b)(1-3) Nutritional Services Revised

NS-03

1304.23(b)(1) Meal Preparation Revised

NS-04

1304.23(b)(1)(ii)Replacement Foods for Mealtime Name Change

NS-05

1304.23(b)(1)(iv) Introduction to Solid Foods Revised

NS-06

1304.23(b)(1)(vii) Meal Spacing and Times of Meals Revised

NS-07

1304.23(b)(2) Snacks During Socializations Revised

NS-08

1304.23(b)(3)Toothbrushing, Care of Toothbrushes, Fluoride Toothpaste

NS-09

1304.23(b)(4) Parent and Community Involvement in Nutritional Services Revised

NS-10

1304.23(c) Meal Service Supplies Revised

NS-11

1304.23(c)(1-7) Meal Service Revised

NS-12

1304.23(c)(6) Food Allergies Revised

NS-13

1304.23(c)(7) Child Nutrition Education and Food Experiences Revised

NS-14

1304.23(d) Family Assistance With Nutrition Revised

NS-15

1304.23(e)(1) Closing Kitchens at Year End

NS-16

1304.23(e)(1) Food Safety and Sanitation

NS-17

1304.23(e)(1) Food Safety and Sanitation in the Classroom Revised

NS-18

1304.23(e)(1) Meal Delivery Revised

NS-19

1304.23(e)(2) Breastfeeding Support Handling and Storage of Breast Milk

NS-20

1304.23(e)(2) Feeding Human Milk to Another Mother's Child Name Change / Revised

NS-21

1304.23(e)(2) Formula Feeding

NS-22

1304.23(b)(1)(i) CACFP Civil Rights Compliance New

 

CACFP Center Eligibility Applications: See MANAGEMENT SYSTEMS AND PROCEDURES

 

Meal Count & CACFP Claim for Reimbursement: See MANAGEMENT SYSTEMS AND PROCEDURES

 

MENTAL HEALTH SERVICES (MH)

MH-01

1304.24(a)(1)(v-vi) Referrals for Mental Health Services Revised

MH-02

1304.24(a)(3) Center Visit Schedule Revised

MH-03

1304.24(a)(2&3) Genograms Family Assessment Name Change / Revised

MH-04

1304.24(a)(1)(l-vi) Mental Health Intake, Assessment and Intervention Revised

 

Child Guidance Behavior Management: See EDUCATION AND EARLY CHILDHOOD DEVELOPMENT SERVICES

 

Supporting Social Emotional Development: See EDUCATION AND EARLY CHILDHOOD DEVELOPMENT SERVICES

 

Child Abuse Reporting: See HUMAN RESOURCE MANAGEMENT

 

FAMILY PARTNERSHIPS (FP)

FP-01

1304.40 (a)(1)-(3) Family Partnership Agreement Revised

FP-02

1304.40(i)(1-4) Home Visits Center Base

FP-03

1304.40 (C)(1)(i-iii) Services to Pregnant Women

FP-04

1304.40 (h) Transition ?

FP-05

1394.40(b)(1)(i) Crisis and Family Emergency Intervention New

 

COMMUNITY PARTNERSHIPS (CP)

CP-01

1304.41 Health Services Advisory Committee

CP-02

1304.41 Community Partnerships

 

PROGRAM GOVERNANCE (PG)

PG-01

1304.50(a)(3) Policy Council Meeting Time Revised

PG-02

1304.50(d)(i-v) Policy Council Mentor Program Revised

PG-03

1304.50(c) Policy Council, Policy Committees Revised

PG-04

1304.50(d)(1) Agenda Planning: Policy Council and Board Revised

PG-05

1304.50(d)(2)(i-iii) Communication to Parent Committees Revised

PG-06

1304.50(d)(2)(v) Community Complaints Revised

PG-07

1304.50(d)(ii) Joint Committees Structure & Responsibilities Name change / Revised

PG-08

1304.50(e) Parent Committees Revised

PG-09

1304.50(e)(2) Parent Activity Fund Revised

PG-10

1304.50(g)(1) Board of Directors Revised

PG-11

1304.50(g) Board Training Revised

PG-12

1304.50(g)(1) Board Recruitment Protocol Revised

PG-13

1304.40(d)(1) Policy Council Training & Installation Revised

PG-14

1304.51(b) Parent Communication New

PG-15

1304.51(b)(c)(1) Parent Bulletin Boards New

PG-16

1304.40(d)(3) Child Care for Parent Committees & Workshops New

PG-17

1304.51(C)(1)(2) Communication with Parents in their Primary New Language and TranslationNew

PG-18

1304.40(d)(2) Fatherhood Involvement New

PG-19

1304.51(c)(1) Parent Agreements and Conflict Resolution New

 

MANAGEMENT SYSTEMS AND PROCEDURES (MS)

MS-01

1304.51(a)(1&2) Program Planning

MS-02

1304.51(c) (4)(g) Child Center File Revised

MS-03

1304.51(g) Meal Count and CACFP Claim for Reimbursement Revised

MS-04

1304.51(i)(2) Ongoing Monitoring of Grantee Revised

MS-05

1304.51(i)(2) Ongoing Monitoring of Delegate Agencies Revised

MS-06

1304.51(i)(1) Self-Assessment Revised

MS-07

1304.51 SAPPP Development and Revision

MS-08

1304.51(1)(e) Use of Cellular Phones ?

MS-09

1304.51 Record Keeping & Confidentiality

MS-10

1304.51g CACFP Household Contacts New

MS-11

1304.51(c)(e) Communication New

MS-12

1304.51(a-h) Service Delivery Documentation (SDD) and ChildPlus Documentation New

MS-13

1304.51 Staff and Consultant Sign-in Log New

 

FACILITIES (FA)

FA-01

1304.53(a)(7-8) Facilities Maintenance and Repair

FA-02

1304.53(a)(1-6) Center-Based Physical Environment Revised

FA-03

1304.53(b)(2) Toy Sanitation

FA-04

1304.53(a)(10)(i-xvi) Facilities: Health and Safety Revised

FA-05

1304.53 Equipment, Toys, Materials & Furniture

FA-06

1304.53 Center Closure

FA-07

1304.53 Burgler Alarm, Alarm Code New

FA-08

1304.53 Volunteer Work at Centers New

FA-09

1309 Purchase, Construction and Major Renovation New

 

ERSEA (ER)

ER-01

1305.8 Attendance Monitoring Revised ?

ER-02

1305.4 Intake and Eligibility Revised

ER-03

1305.6-7 Selection and Enrollment Revised

ER-04

Full Day Eligibility New

ER-05

Returning Children New

 

DISABILITIES SERVICES (DS)

DS-01

1308.4(c) Accommodations and Modifications Revised ?

DS-02

1308.4(f)(2) Referral In-house School District Revised

DS-03

1308.4(f)(1)(2) Identifying Children with Possible Disabilities Revised

DS-04

1308.4(L)(3) Individual Education Plan Revised

 

Individualized Family Services Plan IFSP: See CHILD HEALTH AND DEVELOPMENTAL SERVICES

 

TRANSPORTATION SERVICES (TS)

TS-01

1310.21(a)(b)1-5 Pedestrian Safety

TS-02

1310 Field Trips- Contracting for Student Transportation New

TS-03

1310.13 Vehicle Use Repair Replacement New

 

Field Trips: See Education and Early Child Development Services

 

FISCAL (FI)

FI-01

74.21(b)(5) DPM Drawdown

FI-02

74.21(b)(3) Use of Agency and Personal Credit Cards for OCHS Business Name Change / Revised

FI-03

1301.32(a)(1)and(d) 15% Administrative Cost

FI-04

74.53 OCHS Record Retention New

FI-05

1304.50(g)(2) Allowable, Reasonable, Necessary New

FI-06

74.40 Procurement Procedures Manual New

FI-07

1301.20(a)(c) Non-Federal Share New

 

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